On Line Reporting (Links to an External
File an Anonymous Report Here
(Note: This link opens a
page hosted outside of the North Kingstown School Department's network.
North Kingstown School Department does not have access to the site, or
the information provided on it...
SUBMISSION IS ANONYMOUS!
How to File a Report
What is EthicsPoint Reporting System?
EthicsPoint is committed to driving and defining best practices for
integrated Governance, Risk, and Compliance (GRC). Serving over 1,200 active
clients and over six million stakeholders worldwide, EthicsPoint has created
an effective reporting system that is instrumental in managing enterprise
risk. The EthicsPoint Reporting System provides individuals at all levels in
the organization with the appropriate tools and information for reporting,
investigating, and resolving issues in a timely, cost-efficient manner.
What to Report
Situations, events or actions by individuals or groups that you believe
carry a negative impact on company or tax payer well-being or are
detrimental to morale, productivity, or personal safety. Frivolous or
unfounded reports do not
help foster a positive workplace.
If you are uncertain if a situation violates company policy, is
illegal or constitutes harassment or discrimination, please use EthicsPoint
to obtain clarification. We would much rather have you ask than let
potential problems go unchecked. However, EthicsPoint should not be
used for immediate threats to life or property. These types of reports
directed to 911.
How to File a Report
EthicsPoint is designed to maintain your confidentiality and anonymity..
The following step-by-step instructions will guide you through the processes
available to submit a report:
Step 1: Access EthicsPoint to report:
Use any one of these three convenient channels of communication: School
Department Network, Public Internet, Toll-Free Phone.
Click on link provided on the School Department’s intranet site.
You will automatically be connected to your EthicsPoint’s secure landing
From any computer having Internet access (home, public library,
neighbor, etc.), go to
www.ethicspoint.com and click on ”File a new report”
Call your EthicsPoint toll-free hotline at
1-888-279-1904. An intake specialist will assist you with entering your
report into the EthicsPoint system.
Step 2: Complete a Report:
Following the on-screen or intake specialist’s instructions, please
thoroughly complete a report.
1. Specify what kind of report you’d like to make from the available
2. Please read or listen to the anonymity information very carefully. It
helps ensure that you do not compromise
your identity during the reporting process.
3. You will now complete the report, providing information about the
a. Who: persons engaged in the incident, including titles;
b. What: what specifically occurred;
c. Where: the location of the incident; and
d. When: the time and duration of the incident.
4. Next, you will be asked to create a password. The EthicsPoint system
will generate an identification code
called a “Report Key.” Write them both down and keep them in a safe
place. You will need them to follow-up
later, or if you ever want to review or amend your report.
Step 3: Follow-Up:
Ten (10) business days after you complete your report, please return to
the EthicsPoint system to see if the School Department has any follow-up
questions or requests.
1. Reconnect with the EthicsPoint system using any of the three channels
of communication: School Department Intranet, Public Internet, or Toll-Free
2. This time, click on (or ask to perform) ”Follow-up an existing
3. Provide your Report Key and Password.
4. You can now elect to review report details, respond to questions, and
a. To review your report, just click “Review Report Details” or ask the
b. You will be told if the School Department has entered questions about
your report. Answer the
questions verbally or by typing in the question boxes and click
c. You can add information to the report verbally or by using the
“Submit New Information” box.
5. If you have agreed to participate in an EthicsChat, click “Join a
Chat” at the specified time. Type your comments into the field at the bottom
of the window and click “Submit.”
6. An EthicsChat is a real-time communication between you and a School
Department representative to clarify details and answer questions. Like the
rest of the EthicsPoint system, it is confidential and anonymous.
7. You may return regularly to review your report, answer questions, and
Q: What is
EthicsPoint is a comprehensive and confidential
reporting tool to assist management and
employees to work
together to address fraud, abuse, and misconduct
in the workplace, all while cultivating a
Q. May I report using either the Internet or the
Yes. By giving you choices, EthicsPoint helps
ensure that employees can file a report
anonymously and in
the manner most comfortable or convenient to
Q. Why do we need a system like EthicsPoint?
• We believe that our employees are our most
important asset. By creating open channels of
communication, we can promote a positive work
environment and maximize productivity.
• Publicly traded companies are required by law
to have an anonymous reporting vehicle to
accounting and auditing fraud directly to the
• An effective reporting system can be our most
useful tool in reducing losses due to fraud and
Q. Does management really want me to report?
We certainly do. In fact, we need you to report.
You know what is going on in your company - both
bad. You may have initial knowledge of an
activity that may be cause for concern. Your
minimize the potential negative impact on the
company and its people. Also, offering positive
input may help
identify issues that can improve corporate
culture and performance.
Q. Why should I report what I know? What’s in it
We all have the right to work in a positive
environment and with that right comes the
responsibility of acting
in an ethical manner and letting the appropriate
people know if someone is not acting
working together, we can maintain a healthy and
productive environment. Corporate misconduct can
threaten the livelihood of an entire company.
Q. What type of situations should I report?
EthicsPoint is a communications tool providing
an avenue for sharing information of any kind.
Q. If I see a violation, shouldn't I just report
it to my manager, security, or human resources
and let them deal with it?
You certainly can, but there are several good
reasons why you should use EthicsPoint as well.
First, EthicsPoint ensures that your report gets
to the appropriate people. That may or may not
happen if you simply report something to your
manager, especially when dealing with issues not
under his/her control. More importantly, reports
can be filed anonymously and all report
information is secure and held in the strictest
Q. It is my understanding that any report I send
from a company computer generates a server log
that shows every web-site that my PC connects
with, and won’t this log identify me as a report
EthicsPoint does not generate or maintain any
internal connection logs with IP addresses, so
no information linking your PC to EthicsPoint is
available. With fewer than 12% of reports
generated during business hours, most people
prefer to report from the comfort of their home
after hours and on the weekend.